Compliance & RegTech Product Design Services

A team that has designed the path from evidence to sign-off and can show its unglamorous states: an item returned for rework, an overdue approval, a superseded document, a record locked after sign-off. Ask how they worked with the client's domain experts, and which rules they had to design around rather than change. Be wary of any design team that says it will make you compliant: the rules and the certification are yours.

A role and approval model, the evidence capture flow, the review queue, the dashboard and audit trail, every state in between, a prototype and the UI. The work grows with the roles and review steps, the platforms, evidence captured in the field and rules that are still settling, and it differs for a new product and a live one. No package price is set: your first service scopes the work in its own proposal, and the timeline is agreed when scope, access and the people who own the rules are in place.

Inspectors and field staff, the people who submit evidence, reviewers and approvers, compliance managers, external auditors with read-only access, and admins. The workflows are planning checks, collecting evidence, submitting, reviewing, returning for rework, raising findings and corrective actions, approving, escalating, reporting and exporting the record for an audit. External auditors usually get their own read-only view, so they can follow a record from evidence to sign-off without seeing work still in progress.

UI/UX & Product Design for a new product; a UX Audit when a live tool is slow or error-prone; UI Redesign when the flows hold and the interface has aged. Web App Design covers review queues and records, Mobile App Design capture on site, and Dashboard Design the status view. Day-to-day operations belong to ERP & Internal Tools, and large multi-department estates to Enterprise UX.

With the flows, not after them. Every document shows its state and version, and every change records who made it and when. A permission matrix sets out who can submit, review, approve or only read, including the separation of duties your rules require. Records lock after sign-off, evidence captured without a signal is queued until it syncs, and exports give an auditor the history without a login. Compliance dashboard design comes last, built on those states, so the numbers mean the same thing everywhere.

A test account for each role on the product or staging; the standards, checklists and approval rules as your specialists set them; a domain expert on hand for questions; a product owner who decides; and a way to reach engineering. What an auditor asked for last time is often the best brief we get. If rules differ by country, site or client, bring an example of each: the differences shape the structure more than any single screen.

Qarma, a quality and compliance product: an app for inspectors on the factory floor and a web platform for planning, reports and corrective actions. Ark Mortgage, a borrower portal where every document and signature a loan asks for is a named task with its own status. Each case shows how a check becomes a record: who submits it, who reviews it and what stays on file afterwards.

Yes. Qarma's design grew release by release through 2021 and 2022. We design in your files and system, with your compliance specialists checking each rule as it lands on screen, and hand over everything we make.